The Henfield Club

Don Scutt Memorial Room

Terms and Conditions of Hire

  1. Booking - Any bookings can be made in person (during the Club's opening hours), 1500 - 2300 (except Sundays 1200 1800) by telephone on 07864023171 or in writing. All bookings will be confirmed once the Terms and Conditions of Hire have been signed and the Hiring fee paid to the Bar Staff.
  2. Hire Charges - Are set out on the leaflets information available in the bar, on our website, or on other local social websites. Please be aware that the room has a limit of 30 persons for fire and insurance compliance.
  3. Access/Completion of Hire - During Club opening hours the room key will be available from a member of staff but must be signed for. Hire outside Club opening hours are by prior arrangement. The Hire includes the use of the Club's toilet facilities. On completion of the Hire, the room is to be left in a clean and tidy condition and the key is to be returned to a member of staff.
  4. Parking of cars is not permitted in Cagefoot Lane and the Hirer shall make this clear to all persons attending the event.
  5. Use of Premises - The Hirer must declare the purpose of the room hire on booking and shall be used for that use only. The Henfield Club reserves the right to refuse any booking.
  6. Should the Member of Staff that opens the Club before the function or hire commences, be of the opinion that it is likely to prove of an objectionable or undesirable character, they have full power to cancel the booking, return the hire fees and the Club shall not be liable to pay any compensation.
  7. Supervision and Responsibility - The Hirer will be responsible for the proper conduct of the persons using the room. All persons must adhere to The Henfield Club Rules, which are on the Bar noticeboard, or available on request.
  8. Damage - The Hirer shall indemnify The Henfield Club for loss, theft or damage, however caused, to the property or contents, which arise during the Hire. Any loss, theft or damage must be reported immediately.
  9. The Hirer shall for the period of hire only become a Member of the Club without payment of the normal Membership fees.
  10. Use of The Henfield Club Bar - The Henfield Club Bar will be available for use during normal Club opening hours only. Club membership is available for use outside of the hire period.
  11. Emergencies - All Hirers shall make themselves aware of the Fire Notices and Escape routes. These will be pointed out at the point of hiring. A basic first aid kit will be available during opening hours.
  12. AII catering and drink requirements must be supplied by the Club at all times.
  13. Gambling of any kind is prohibited.
  14. Indemnity - The Hirer shall indemnify the Henfield Club against all claims, demands, actions or proceedings and any loss, damage or injury which may be brought against or suffered by The Henfield Club, which shall rise whilst on the Club's premises.
  15. Acceptance - The Hirer accepts these terms and conditions on the basis that the undersigned will accept full responsibility during the Hire Period.

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BOOKING FORM

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NAME OF HIRER             ...............…………………………………………..

DATE OF HIRE                ..…………………………………………………….

HOURS OF HIRING         ……………………………………………………..

ADDRESS                        …………………………………………………….. 

                                         …………………………………………….…........

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TEL. NO.                          …………………………………………………….

EMAIL                              …………………………………………………….

PURPOSE OF HIRE        ……………………………………………………

NUMBER OF PERSONS ATTENDING ……………………………………

FEE PAID                        ……………………………………………………

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               Signature          …………………………………….

               Date                 ……………………………………..

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CONFIRMATION OF HIRE ON        ………………………………………

BEHALF OF THE HENFIELD CLUB